Oasis Bay Realty offers professional Community Association Management (CAM) services tailored to your community’s needs. Our team manages all aspects of community operations, including financial services like budgeting, accounting, and collections, as well as compliance, vendor coordination, and routine maintenance. We ensure clear communication and transparency, keeping both residents and board members informed. Our vendor management ensures cost-effective, high-quality solutions for everything from repairs to larger projects. With Oasis Bay, your community will enjoy a well-maintained, thriving environment, managed with professionalism and care.
Intro
Oasis Bay CAM Services
CAM Services
Oasis Bay Community Association Management
Maintenance & Vendor Coordination
Comprehensive vendor management, handling routine maintenance to complex projects, ensuring peace of mind for property owners with tailored coordination for all needs.
Administrative and Legal Compliance
Regular updates, compliance checks, and document management ensure legal adherence. For complex situations, CPA assistance is available with hourly billing for specialized tasks.
Meeting & Communication
Preparation and execution of regular communications using advanced software tools. Services include website management, community postings, and notifications, with scope based on complexity and update frequency.
Residents & Community Engagement
A robust system for addressing issues, organizing events, and conducting surveys and updates to ensure community satisfaction, along with efficient dispute resolution processes.
Emergency & Crisis Management
Emergency management services are tailored to each plan’s complexity, ensuring robust preparedness for various scenarios. Regular updates and maintenance keep the community informed and ready to respond.
Financial & Insurance Management
We ensure accurate tracking, regular reporting, and detailed monthly financials to keep your HOA sound. We handle billing, payments, policy reviews, claims, audits, and provide tailored financial oversight.
CAM Services
Our Other CAM Services
Financial Management: Budgeting and financial planning
- Financial reporting and analysis
- Accounts receivable and collections
- Accounts payable and vendor payments
- Reserve studies and funding plans
- Tax preparation and filing
- Audit support
Administrative Support: Meeting coordination and management
- Record keeping and document management
- Rule enforcement and compliance
- Architectural review and control
- Election and voting management
Maintenance Coordination: Preventative maintenance planning and oversight
- Work order management and tracking
- Vendor bidding and contract management
- Capital improvement project oversight
On-Site Management: Full-time on-site manager
- Part-time on-site manage
Resident Communication: Community newsletters and website updates
- Email and text message alerts
- Social media management
- Resident surveys and feedback
Hurricane Preparedness: Hurricane preparedness plan development
- Pre-storm inspections and preparation
- Post-storm damage assessment and recovery.
Flood Risk Management: Flood risk assessment and mitigation planning
- Flood insurance management
Legal and Compliance: Legal counsel and representation
- Document review and preparation
- Compliance with local, state, and federal laws
Insurance Management: Insurance policy review and procurement
- Claims management
Additional Services: Technology services (software, etc)
- Amenity management (pools, clubhouse, etc)
Detailed Services
Here are Our More Detailed Services
| Duty Area | Specific Task | Notes |
|---|---|---|
| Financial & Insurance Management | Prepare and manage budgets and financial reports. | Includes regular reporting and audits. |
| Collect assessments and manage reserve funds. | Includes processing payments and tracking. | |
| Obtain and handle insurance policies and claims. | Policy reviews and claims assistance. | |
| Manage monthly and annual accounting closes. | Covers detailed monthly financials. | |
| Prepare financial statements and year-end reports. | Included in accounting services above. | |
| Process accounts payable/receivable. | Routine billing and vendor payments. | |
| Conduct financial audits. | Based on HOA size and scope. | |
| Maintenance & Vendor Coordination | Ensure regular property maintenance and manage contracts. | Vendor management and routine follow-ups. |
| Handle maintenance emergencies. | On-call service for urgent issues. | |
| Select and monitor vendor performance. | Part of vendor coordination duties. | |
| Coordinate regular inspections and maintenance. | Quarterly inspections averaged monthly. | |
| Oversee renovation and repair projects. | Depending on project complexity. | |
| Negotiate contracts with vendors and suppliers. | Included in vendor management. | |
| Maintain landscaping and common areas. | Based on property size (excluding vendor fees). | |
| Administrative & Legal Compliance | Ensure compliance with governing documents and laws. | Regular updates and compliance checks. |
| Maintain accurate records and assist in amending documents. | Includes document management. | |
| Enforce rules and resolve disputes. | Regular oversight and enforcement. | |
| Manage resident files and legal documents. | Legal file organization. | |
| Prepare and file tax returns. | Includes hiring CPA assistance. | |
| Monitor compliance with safety regulations. | Part of compliance checks. | |
| Handle legal issues and liaise with legal counsel. | Billed hourly if complex. | |
| Meetings & Communication | Plan and conduct board meetings, prepare notices and agendas. | Includes preparation and follow-up. |
| Implement community management software and an online resident portal. | Software subscription fees included. | |
| Use mobile notifications and social media for updates. | Communication tools and postings. | |
| Prepare meeting minutes and distribute them. | Often bundled with meeting management. | |
| Facilitate effective communication between the board and residents. | Part of regular community communication. | |
| Maintain a community website and newsletter. | Based on website complexity and updates. | |
| Organize annual general meetings. | Includes preparation and execution. | |
| Resident Relations & Community Engagement | Respond to resident inquiries and complaints. | Estimated by volume of issues. |
| Organize community events and activities. | Based on event type and scale. | |
| Collect feedback through surveys and distribute newsletters. | Regular surveys and updates. | |
| Foster a sense of community through engagement initiatives. | Included in community activities. | |
| Handle resident move-ins and move-outs. | Per occurrence. | |
| Mediate conflicts among residents. | Part of dispute resolution duties. | |
| Provide orientation for new residents. | One-time onboarding. | |
| Security | Maintain security systems. | Includes monitoring costs. |
| Monitor security cameras and alarms. | Part of overall security services. | |
| Coordinate with security personnel and law enforcement. | Based on incident needs. | |
| Implement and enforce security policies. | Bundled with admin/legal compliance. | |
| Conduct regular security assessments. | Inspection-based fees. | |
| Ensure proper lighting and safety measures in common areas. | Scoped within maintenance services. | |
| Emergency & Crisis Management | Develop emergency preparedness plans and conduct regular training. | Based on plan complexity. |
| Coordinate emergency response efforts. | Part of general emergency service. | |
| Maintain emergency contact information and protocols. | Regular updates and maintenance. | |
| Provide training for residents on emergency procedures. | Training sessions. | |
| Conduct regular safety inspections. | Bundled with compliance checks. | |
| Manage communication during crises. | Scoped within emergency services. | |
| Ensure access to emergency supplies and equipment. | Supplies and storage costs. |
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FAQS
Quick Answers To Questions
What types of properties does Oasis Bay Realty specialize in?
Do you offer property management services?
Yes, we provide comprehensive property management services, including financial management, budget preparation, enforcement of community regulations, and maintenance of common areas. Our team works to ensure your property is well-maintained and profitable.
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